EvoGov, Inc. Terms of Service Acceptance

By logging into the Evo Cloud website management system, you immediately agree to the EvoGov, Inc. Terms of Service.
The Terms of Service are available online here: https://www.evogov.com/tos.

Sensitive Content Warning

All users – please note that you are entering content into a website publishing system. You should NEVER upload documents, files, images, or content into this system that you do not wish to be publicly discoverable. Unlinked files and website pages can still be found via Google and other search engines, so you should assume that anything that you upload into your website can and will be found online eventually. EvoGov, Inc. does not bear any responsibility for your content being discovered when it is uploaded by your staff into our software.

Data Retention & Undeletes

Most content entered into Evo Cloud system cannot be physically deleted. For example, when you delete a page using the “delete” button, it is simply marked “deleted” within the database. Each time a page is saved, a new version is also saved in the database. If you delete a page by accident, see your administrator to undelete the page.

User Privacy

All staff logins to the system are tracked and stored. Website forms that are filled out by the public will automatically store IP addresses and other identifiable information. 
Assume that all activities that you perform in the back end of your website management are being tracked with identifying information.
Certain sensitive activities, like exporting data, will trigger alert emails to your administrative staff and the Evogov, Inc. staff. 

Login Sharing and Password Choice

Using group email addresses that are shared between users is not allowed. Using group email addresses for logins violates our Terms of Service. 
All users must have a unique email address so that their security settings are appropriate for their needs. 
Please never share your login with anyone. Ever. Certain users may have admin rights to the entire system, so sharing those logins will compromise the security of the system. If you share your login with someone else, any changes that they make to the system will me marked as being made by you. So again, never share your login with anyone. Make sure that passwords that you create for your account (or others if you are an admin) are never anything as simple as “password”. Any dictionary words that are easy to guess will compromise your website. Passwords should include both letters and numbers, and be eight or more characters in length.  Sharing login information with third parties violates our Terms of Service. 

Data Backups - Keep a Local Backup of All Important Files

Your organization is responsible for backing up your important data. 
All important PDF forms and data should also exist on your own network in case of deletion from the website. 
We have taken great steps to protect data from deletion in your website, but individual files in the media system may be over-written.
Never use your public website as a backup solution for your important data.